Minutes 5115-04-20

Beacon Hall Archives Meeting Minutes
Volnes, day 20 of the month Olaesta in the year 5115
(Monday April 20th, 2015)

Present†

• Orssus
• Storyteller Kayse
• Chancellor Kaldonis
• Light Keeper Jersea
• Teasurii
• Keeper Astru
• Great Lady Augierose (arrived late, left a little early)

Old Business†

Officer Elections†

• Almost done with the backlog of elections!
  • Selema has yet to be invested to Event Coordinator (co-secretary)
• Election of Raincail as Envoy finishes at the end of the week.
• Skipjack might be running for Curator... if he shows up again.
• So far, new officers are meeting their hours.
• Probably no new officers for a while. (yay!)

Olaesta's Event†

• Ruined tower and workshop event
  • Coordinated by Ueru (for house project)
• Turned out well.
  • Large turnout (11 for the tour, 14 for the workshop, not counting organizers)
  • Parts of tour might have been a bit rushed, but that happens.
• Suggestion to do more workshop events due to popularity
  • No regular wizard though...
    • Teasurii mentions Koda or Faulkil could turn up with enough notice (both have offered to help).
    • Astru points out that Augierose was doing a bit at the workshop event too.

Ongoing Business†

Information for New Members†

• Kaldonis did not make much progress.
• Kayse started basic things for people who want to join.
• Important to include:
  • House pins (explaining how they work, where to find)
  • Finishing list of where all the lockers are in all towns

House tour†

• Kaldonis claims to have heard his tours are "very terrible" (from himself).
• Kayse mentions "I survived a BHA house tour" charms as prizes.

New Business†

Goat pin†

• Formal vote on whether it was okay for Kaldonis to spend 5 million of the house's money on a goat pin for goatfest.
  • 5 in favour, 1 abstain (Kaldonis). Motion passes.
• Teasurii asks if it's possible to put a goat pin into the prize closet.
  • Kaldonis and Jersea had asked before and told no.
  • Discussion on whether it would be possible as a once a year prize since this seems like a good idea (in case we cannot find a goat pin on the market one year).
  • Jersea quotes Scrimge: "No this script would certainly not be available as a prize closet item. It might be possible to request one for a raffle, but this would require obtaining permission from the script owner, and may not be possible. You can request it, but there s no guarantee. As such, a reasonable backup idea would be wise to have in your Event Support Request."
  • Astru suggests that injecting more goat pins into the market is always a good plan.
• Kaldonis requests an official check for the treasury balance.
  • Teasurii quotes "around 123,274,470"
    • Kayse claims to owe 25k to the treasury
• Since officers are not allowed to enter the raffle and since it would be cruel to lock the goat pin in a locker until goatfest, Kaldonis proposes to let the officers play with the pin in the meantime and lends it to Jersea for a month.

Quarterly Report†

• We did not request anything on the last quarterly report.
• Annex was requested since Q2 or Q3 last year...
  • We got other stuff done since, but maybe giving less work means it will be done sooner.
• Next quarterly report will need anything we'd like to design for goat fest.
  • Teasurii volunteers Kirryk, who loves that stuff.
• Also, prizes, props and anything else we need for events.
  • More badges for games (like the lightening bolt badge).
    • Badges being designed in the wiki Sandbox (mostly Kayse and Kaldonis have done work).
• Kayse designed winterberry perfume as a prize.

Events†

Bardfest†

• Aspis is planning on holding the 20th annual Bardfest this year
  • In mid-July
• Looking for performers
• Probably also looking for judges.
  • Possibly if a BHA officer judges, the house can get some credit.
  • Judge needs to commit to all the days (three nights, finals one week later).

Ivastaen event†

• House tour and games run by Ahrairah. (as project)
  • Game is bridge jumping.
• Wednesday, May 13th at 9:00 PM EST

Lumnea event†

• Aeia event lead by Astru (after much discussion, see below)
• Time to be determined before calendar submission.
• Jersea mentions having lore and a book.

Future event ideas†

• Another storybook event
• Orsuss's sheath-making workshop
• Ki'lin hunt
  • Not until we have a Landing Annex
• Teasurii has a new game called Rolton Rampage
  • Can be demoed at a future meeting.
  • Possibly next game will be "walk the goat" (after discussion about the need for planks).
• House hunt
• Visit the Huntress's shrine (it's been a while)

Other, slightly off-topic while discussing events.†

• Teasurii mentioned having a number of books about RR to copy to our website!

New Member vote†

• Augierose voted upon (6 in favour, none opposed, none abstain).
  • To be inducted whenever an officer finds her and whisks her off to the bank.

This month's minutes compiled by Astru.
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